Privacy Policy

Effective date: December 1, 2025

The Papua New Guinea Oncology Nurses Association (PaNGONA) respects your privacy and is committed to protecting the personal information of our members, partners, volunteers, and website visitors. This Privacy Policy explains what information we collect, how we use and protect it, and the choices you have regarding your information.

1. Scope

This policy applies to personal information collected by PaNGONA through our website (www.pangona.org), membership systems, event registrations, email communications, and other services we operate.

2. Information we collect

We may collect the following personal information where relevant and with consent:

  • Contact details: name, postal address, email address, phone number.

  • Professional details: employer, job title, professional registration numbers, specialty.

  • Membership and payment information: membership category, payment records, invoices (payment card data is processed by secure third-party payment providers and is not stored by PaNGONA).

  • Event and training information: registrations, dietary requirements, travel preferences.

  • Communications and contributions: newsletter subscriptions, articles, submissions, and correspondence.

  • Technical data: IP address, browser type, device information, cookies and usage data collected automatically.

3. How we use your information

We use personal information to:

  • Manage membership, subscriptions and renewals.

  • Process event registrations and attendance.

  • Communicate about PaNGONA news, training, conferences and opportunities.

  • Administer grants, scholarships and professional recognition.

  • Support research, audit and quality improvement activities (in aggregated or de-identified form where possible).

  • Comply with legal or regulatory obligations.

We will process personal data only where we have a lawful basis (for example, consent, a contractual necessity, or legitimate organisational interests).

4. Sharing and third parties

PaNGONA will not sell, rent, or trade your personal information. We may share personal information with:

  • Service providers who perform functions on our behalf (payment processors, email platform providers, website hosts).

  • Partner organisations for jointly-run events or programs (only where you have opted in or where necessary to provide the agreed service).

  • Regulatory or law enforcement authorities where required by law.

We require third-party providers to protect personal data and use it only to deliver services to PaNGONA.

5. Data retention and security

We retain personal information only for as long as necessary for the purposes outlined in this policy or to meet legal obligations. PaNGONA implements reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, or misuse. However, no internet transmission or storage system is completely secure.

6. Cookies and tracking

Our website uses cookies and similar technologies to improve functionality and user experience, and to collect anonymised usage statistics. You can set your browser to refuse cookies, but some website features may not work correctly.

7. Your rights and choices

You may:

  • Access and request a copy of personal information we hold about you.

  • Request correction of inaccurate or incomplete information.

  • Request deletion of your personal information (subject to legal or contractual exceptions).

  • Withdraw consent to marketing communications at any time (unsubscribe link in emails or contact us).
    To exercise these rights, contact us at the details below.

8. Children

Our services are not directed at children under 16. We do not knowingly collect personal information from children.

9. Changes to this policy

PaNGONA may update this Privacy Policy from time to time. We will post the updated policy on our website with the effective date. Significant changes will be communicated through our usual channels.

10. Contact us

If you have questions, requests, or concerns about this Privacy Policy or our data practices, please contact:

Papua New Guinea Oncology Nurses Association (PaNGONA)
C/ Port Moresby General Hospital, PMB 1, Boroko, NCD, Papua New Guinea
Email: admin@pangona.org | png.oncologynurses@gmail.com
Phone: +675 7863 9889